
Customer Service Representative Job Description
3 min read. Updated on August 14, 2024

Use this customer service job description to craft your resume.
To land a Customer Service Representative job, your resume needs to be designed to get past an employer's ATS and intrigue recruiters and hiring managers. One task that proves highly valuable in meeting these goals is reviewing customer service job descriptions, like the one provided below.
Customer service job description example
Customer service job descriptions provide you with insights into the work experience, technical and soft skills, and other credentials an employer is seeking. This type of information provides an excellent starting place for what to include in your resume.
Use the following Customer service job description to guide your resume development.
Customer Service Representative job description
The Customer Service Representative attracts potential customers by answering product and service questions and suggesting information about other products and services. Process orders, prepare correspondences, and fulfill customer inquiries to ensure customer satisfaction.
Requires a high school diploma or equivalent and 0-3 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Rely on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Report to the Customer Service Supervisor. The target is to ensure excellent service standards and maintain high customer satisfaction.
Customer Service Representative duties:
Open and maintain customer accounts by recording account information
Resolve product or service problems by clarifying the customer's complaint, determining the cause of the problem, selecting and explaining the best solution to solve the problem, expediting correction or adjustment, and following up to ensure resolution
Maintain financial accounts by processing customer adjustments
Recommend potential products or services to management by collecting customer information and analyzing customer needs
Prepare product or service reports by collecting and analyzing customer information
Contribute to team effort by accomplishing related results as needed
Manage large amounts of incoming calls
Generate sales leads
Identify and assess customers' needs to achieve satisfaction
Build sustainable relationships of trust through open and interactive communication
Provide accurate, valid, and complete information by using the right methods and tools
Meet personal and team sales targets and call handling quotas
Handle complaints, provide appropriate solutions and alternatives within the time limits, and follow up to ensure resolution
Keep records of customer interactions, process customer accounts, and file documents
Follow communication procedures, guidelines, and policies
Go the extra mile to engage customers
Resolve customer complaints via phone, email, mail, or social media
Use telephones to reach out to customers and verify account information
Greet customers warmly and ascertain problem or reason for calling
Cancel or upgrade accounts
Assist with placement of orders, refunds, or exchanges
Advise on company information
Take payment information and other pertinent information such as addresses and phone numbers
Place or cancel orders
Answer questions about warranties or terms of sale
Act as the company gatekeeper
Suggest solutions when a product malfunctions
Handle product recalls
Attempt to persuade customer to reconsider cancellation
Inform customer of deals and promotions
Sell products and services
Utilize computer technology to handle high call volumes
Work with customer service manager to ensure proper customer service is being delivered
Close out or open call records
Compile reports on overall customer satisfaction
Read from scripts
Handle changes in policies or renewals
Customer Service Representative requirements:
Proven customer support experience
Track record of over-achieving quota
Strong phone contact handling skills and active listening
Familiar with CRM systems and practices
Customer orientation and ability to adapt and respond to different types of characters
Excellent communication and presentation skills
Ability to multitask, prioritize and manage time effectively
High school diploma or equivalent; college degree preferred
0-3 years of experience in the field or related area
Customer service job description skills & proficiencies
Here are some of the skills you might find in a customer service job description and, as such, are good to incorporate into your resume:
Customer Service Skills
Product Knowledge
Quality Focus
Market Knowledge
Documentation Skills
Listening Skills
Phone Skills
Resolving Conflict
Multitask
Patience
Negotiation
Positive Attitude
Attention to Detail
People Oriented
Analysis
Problem Solving
Organizational Skills
Adaptability
Ability to Work Under Pressure
Computer Skills
Expert tip: If you need help culling the appropriate keywords and phrases from the job description, you can use AI tools – like ChatGPT – to analyze the text for relevant ATS-friendly keywords. When you input the job description into your preferred AI platform, it can quickly tell you the necessary skills and qualifications you should build your resume around, guaranteeing that your resume is targeted for the job.
Use Customer service job descriptions to land your next job
Use the above customer service job description and other customer service job descriptions online to help you determine what content to include in your resume. Pay attention to the skills and knowledge that you have that aligns with each and create and tailor your resume accordingly.
Before you submit your new resume to a job opening, TopResume will give it a once-over for you for free! We'll help you make sure your resume is perfect before you use it.
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Marsha’s passion for writing goes all the way back to middle school. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. When Marsha isn’t helping job seekers achieve their career goals, she can be found writing SEO and web content for businesses nationwide. Outside of work, Marsha is a self-proclaimed semi-famous cake decorator. Thank you for taking the time to get to know Marsha, she’d love the opportunity to get to know you. Reach out to her on her website or her LinkedIn page.

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